Privacy: shareholders

What is Shareholder data?
Shareholder data refers to the personal and financial information of individuals or entities that hold shares in a company.

What categories of data we may hold
If you own shares in Cybanetix we will hold and process some of your personal information. This includes:
• Your name and contact information
• Information on your share transactions and the size of your holding

Purposes of the Processing
Legal Obligation: We are legally required to hold this information and will use it only to fulfil our legal obligations.
Examples of our legal obligations include:
• Paying dividends
• Keeping registers of the shareholders in the company
• Sending the directors report and other communications required by the Company’s Act.

Where we get information from
We will get this information directly from you, or from a banks or stockbroker involved in the transaction.

Disclosure
We may disclose information about you to our suppliers such as:

• Our registrar
• Those involved in printing and distributing reports and other communications
• Our banks

Additionally, we may be required to disclose the information to others who request it.

Where will store your data
We store all Shareholder data within the UK to ensure compliance with applicable data protection laws and regulations. We implement robust security measures and protocols to safeguard your data from unauthorised access, disclosure, alteration, or destruction, ensuring the confidentiality, integrity and availability of your information is maintained at all times.

Transfers
The DPO will ensure any data going outside the UK or EEA will only be transferred on the basis of one the mechanisms approved by the UK Government which may include standard contractual clauses, intra-group agreements, or binding corporate rules.

Profiling
We do not do any profiling or automated decision making.

How long do we keep your data?
We keep your information for 12 years after you sell your holding.

Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your business relationship with us.

Your rights
Under the UK General Data Protection Regulation (UK GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to, rectification of or erasure of your personal data.

You have the right to request that we restrict processing your data (have us store but not use your data), object to our processing of your data as well as in certain circumstances the right to data portability.

Exercising these rights
If you wish to exercise your rights contact dpo@cybanetix.com

However, you may also make the request to any Cybanetix staff member, who will start the process for you. If the request is made verbally the Cybanetix staff member receiving the request shall record it in writing and confirm the wording with you.

If we decide not to act on your request within a month, or refuse the request, we will set out clearly the reason we took no action.

Right to complain
And, if you do not agree with our decision, or otherwise believe we have not complied with the requirements of UK GDPR, you can ask the Information Commissioners Office to review how we have handled your request.

Data security
Cybanetix protect your information by following industry recognised standards and regulations such as ISO27001, PCI DSS, Cyber Essentials and UK GDPR. 

We restrict who can access your information to just those who need it for the purposes described in this document.  When we transmit your data over the Internet we encrypt it.

Contact details
Cybanetix Limited
The Coade
Level 9
98 Vauxhall Walk
London
SE11 5EL
Tel: 020 8396 7442
Our data protection officer can be contacted at dpo@cybanetix.com